Beam for pro AV.
Asset, contract and operations management for pro AV.
- Event spacesStages, screens and audio, booked for every event.
- Regional officesEvery branch room, run to the same standard.
- Town halls and trainingProjection, cameras and audio in every auditorium.
- Hotels and ballroomsBallrooms, meeting suites and guest displays.
- Cloud servicesConferencing and booking licenses, and their renewals.
- IT and network roomsSwitches, codecs and processors, kept patched.
- Head officeThe room standard every other site is built to.
- Meeting roomsEvery display, camera and codec, room by room.
- Transport hubsDisplays, PA and signage in every terminal.
AV teams in workplaces, hotels, event spaces and transport hubs run every room on Beam: displays, codecs, cameras, control systems, licenses and support, across every site, from the first fit-out to the next refresh.
Hundreds of rooms across many sites. One small team.
- 01
Rooms live in spreadsheets.
Every site keeps its own list of rooms and devices, so nobody can say what is installed where, what it runs or what it is due for.
- 02
Firmware drifts room by room.
Displays, codecs and control processors update on their own schedules, until no two rooms are the same. The difference shows when a meeting will not start.
- 03
Support is spread across vendors.
Warranties, support contracts and conferencing licenses sit with different vendors and different owners, and a lapse is found when something breaks.
Beam gives the AV team one record to work from: every room, device, license, contract, booking and ticket, across every site, from the first fit-out to the next refresh.
Five jobs behind every room. One record under all of them.
The core workflows of an AV team running rooms across many sites, what each one looks like today, and the Beam product that runs it. Open any of them to see how it works.
01Fit out new rooms and sitesProjects & ProcurementEvery new room starts from the standard.
Room designs in spreadsheets, orders in email, and nothing on record until someone types it in.
Projects carry the equipment list for each room, the quotes and the orders. Every device lands on the record as it arrives, with its vendor, cost and warranty.
02Book rooms and equipmentScheduling & ReservationsClashes caught when they are booked.
Rooms in one tool, loan equipment in a sheet, and clashes found when people arrive.
Rooms, portable equipment and technicians booked on one calendar, against what is actually free. A clash shows when it is booked, with what else is available.
03Know every room and device, site by siteAsset IntelligenceNothing bought twice.
A different sheet at every site, out of date by the next refresh.
Every display, codec, camera and license on one record, located by site, floor and room, with its configuration, warranty and history.
04Keep every room workingTicketing, Workflows & MaintenanceProblems fixed before the meeting.
Faults reported by email. Firmware checked room by room, when someone remembers.
Faults and advisories are ticketed against the exact device, firmware is tracked against what the manufacturer has published, and maintenance is planned room by room.
05Control support, warranties and licensesContract IntelligenceRenew only what is used.
Support, warranty and license renewals found when the invoice arrives.
Every support contract, warranty and conferencing license is tied to the rooms and devices it covers, and renewals reach their owner ahead of time.
All five share one record of assets, licenses, services, contracts, people, locations, vehicles and companies, kept current by Built-in Product Data and connected to your other systems through Integrations, API & MCP.
Asked every week. Answered from one record.
“What does a room cost us per year?”
Devices, licenses and support contracts carry their costs and sit on the room they serve, so what a room costs each year adds up from the record.
“Which rooms are down today?”
Faults are ticketed against the device and its room, so every room with an open problem shows in one view, across every site.
“Which rooms run old firmware?”
Firmware is tracked device by device, against what the manufacturer has published, so the rooms still behind show by site and floor.
“Is every device on the network known?”
Each device is on the record with its IP address, location and configuration, loaded from your master IP lists, and its credentials sit in the vault.
Bring your own tools. Beam fits around them.
Connect the ERP, service desk, identity provider and AI assistants you already run. Each keeps its job, and the data meets on one record.
- Sync with your ERP and finance systems
- Tickets to and from your service desk
- Single sign-on through your identity provider
- AI assistants connected through MCP
- Open API and webhooks for your own apps
- Permissions and audit trail on every connection
Ready for every site, not just head office.
Security, access and integration come as standard on every plan.
- Unlimited usersNo per-seat pricing, so every engineer and crew member can work in it.
- SSO and MFAOn every plan.
- Custom roles and permissionsEach group sees the records, fields and actions it should.
- Activity history and audit trailEvery change, attributed.
- Open API, webhooks and MCPYour ERP, service desk and AI tools work from the same record.
- Mobile app and scanningiOS and Android, barcode and QR, on the truck and in the rack room.
- Verified product dataFrom more than 11,000 manufacturers, kept current.
- Every future updateNo version lockout.
Your first site is live in weeks, not months.
Our team brings your data across with you, from spreadsheets, legacy asset and maintenance tools, ERP exports and invoices, using secure, AI-assisted migration.
- 01In daysMigrate
Spreadsheets and legacy tools come across with secure, AI-assisted migration, matched to the manufacturer's product as they land.
- 02AlongsideShape it to how you run
Views, fields and permissions set up for each team, and the systems you already use connected.
- 03In weeksYour first site goes live
Our team imports your data with you, so the first site runs on Beam within weeks.
- 04ThenExtend to every site
Regional offices, hotels, event spaces and transport hubs join the same room standard, one site at a time.
Built for every site a pro AV team runs.
The same record runs one head office or hundreds of rooms across a portfolio, and follows every device from fit-out to refresh.
See it with your own equipment.
Send us a room list and we will load a sample of it into a live demo, set up the way your sites run.