Licenses, contracts and renewals, managed alongside the equipment they cover.
Contract Intelligence brings software licenses, service contracts, warranties and subscriptions into the same system as your assets. Track what you are entitled to, when each agreement renews and how spend breaks down by vendor.
Approved Renewals
$121.4K5 contracts
Pending Approval
$142.6K6 contracts
Overdue Renewals
$20.0K1 contract
Name
Current Term End Date
Renewal Status
Router support
Oct 27th, 2026
Network support
Nov 17th, 2026
Switcher warranty
Dec 15th, 2026
Every agreement, tied to what it protects.
Each license, SLA, warranty and subscription is a record with its terms, payments, documents and owner. Renewal alerts go out ahead of the deadline, so nothing renews by accident and nothing lapses before a big event.
It can run standalone, or connect directly to the assets a contract covers, so a warranty or support agreement sits alongside the equipment it protects.
Every agreement type
Software licenses, service contracts, warranties and subscriptions.
Renewals in view
Dates, entitlements and owners, with alerts ahead of each deadline.
Linked to assets
Cover shown on the record of the equipment it protects.
Spend and budgets
Spend by vendor and type, with reporting to project what comes next.
Every license and contract in one place
Bring software licenses, service contracts, warranties and subscriptions into one list. Each is associated with a company, an assignee, tags and categories, so it is easy to group them however you need.
- License and contract tracking
- Manage multiple terms and payments
- Store documents and attachments
- Associate with companies, assignees, tags and categories
Current termActive
$18,400.00
Oct 28, 2025Oct 27, 2026
RenewalApproved
$19,320.00+5%
Oct 28, 2026Oct 27, 2027
$37,720.002 terms
Router support agreement.pdf
Signed copyRenewal quote 2026.pdf
Vendor ASLA schedule.pdf
Priya NairCompanyVAVendor A
AssigneePNPriya N.
CategoryRouting
Tags
PaymentsAnnual, in advance
Renewals and entitlements, ahead of the deadline
See what renews in the next 90 days and where each renewal stands: approved, pending approval or overdue. Group the same list by status, vendor or category to see what you are entitled to under each agreement, and route each renewal alert to the person who owns it.
- Renewal management and entitlements
- Contract renewal alerts
- Alerts routed to the right owner
- Dashboard and grouped views of every renewal
Approved Renewals
$121.4K5 contracts
Renewals Pending Approval
$142.6K6 contracts
Overdue Renewals
$20.0K1 contract
Not renewing
$00 contracts
$1.9M▲ $86K (+4.7%)96 contracts
Value added
+$98.2K4 contracts
Expired / cancelled
−$12.1K2 contracts
Last year
$1.8M
Paid$1.8M
Approved$0
Planned$0
This year
$1.9M
Paid$1.9M
Approved$0
Planned$0
Next year
$1.4M
Paid$0
Approved$1.1M
Planned$287K
Active$1.6M82%
Completed$42.1K2%
Expired$12.1K1%
Expiring Soon$67.9K4%
Not Approved$20.0K1%
Renewing Soon$216.1K11%
VendorContractsValue
Vendor A16$662.3K
Vendor B9$437.0K
Vendor C7$285.0K
Vendor D4$152.0K
Renewing$1.1M57%
Pending decision$817K43%
Not renewing$00%
Name
Entitlement
Current Term End Date
Current Term Amount
Renewal Status
$1,601,200.00
$67,900.00
Router support
24/7 with spares
Oct 27th, 2026
$18,400.00
Network support
24/7 phone cover
Nov 17th, 2026
$42,600.00
Switcher warranty
Parts and labor
Dec 15th, 2026
$6,900.00
$216,100.00
$662,300.00
$437,000.00
$285,000.00
$152,000.00
$388,600.00
$212,400.00
$173,900.00
$96,300.00
Linked to the equipment it covers
Connect a contract to the assets it protects and the cover shows on each asset record: in cover, expiring or none. Run the product on its own, or alongside Asset Intelligence.
- Connects with asset records
- Covered, expiring or none, at a glance
- Warranty, SLA, license and subscription on one record
- Standalone or connected deployment
OB Unit 3 · Rack 4
Expiring soon
Supported
Router supportSupport SLA
Expiring SoonManufacturer warranty3 years
ActiveControl softwareLicense
ActiveMonitoring serviceSubscription
Renewal MissingCore switch AMain site · MCR
Core switch BMain site · MCR
Edge switch 12Studio 4
Covered1,028
Expiring soon86
No cover170
Spend, budgets and vendor commitments
See how spend breaks down across vendors and agreement types, and what is committed. Financial reporting and budgeting let you project future expenditure and run planning and approval workflows.
- Spend visibility and vendor alignment
- Vendor commitment tracking
- Detailed dashboards and reporting
- Forward spend at 12, 24 and 36 months
Active$1.6M82%
Completed$42.1K2%
Expired$12.1K1%
Expiring Soon$67.9K4%
Not Approved$20.0K1%
Renewing Soon$216.1K11%
VendorContractsValue
Vendor A16$662.3K
Vendor B9$437.0K
Vendor C7$285.0K
Vendor D4$152.0K
Next 12 months
$1.1M
24 months
$1.9M
36 months
$2.4M
Committed this year$662.3K
Renewing in 90 days3 contracts
Next renewalOct 27, 2026
Warranty terms and support contacts, from the manufacturer.
Before you renew anything, Beam already knows how long the standard warranty runs, when the product goes end of life, and who to call.
Contracts that know what they are attached to.
On its own, it is a complete contract register. With the rest of Beam, every agreement connects to the equipment, vendor and purchase behind it.
- Asset IntelligenceCover sits on the record of each asset the contract protects.
- Built-in Product DataStandard warranty length and end-of-life dates arrive from the manufacturer.
- Integrations, API & MCPLicenses are created and updated automatically from approved purchase orders.
- Integration IntelligenceFor integrators: renewals across every client workspace.
One product, used by four teams.
- OperationsIs it covered for Saturday?Covered, expiring or none, shown on the same record as the device.
- EngineeringWho do I call, and are we entitled?SLA and warranty linked to the assets they protect, with the support contact on the record.
- FinanceWhat renews next year, and what will it cost?Forward spend at 12, 24 and 36 months, by vendor and by type.
- SecurityWhat has fallen out of support?Devices past end of life or out of cover are flagged.
Load, link, alert.
Contracts come in once, attach to the equipment they cover, and the right person hears about each renewal while there is still time to act.
Load
Your contracts are loaded. Licenses that were sitting in equipment lists are pulled out and classified during onboarding.
Link
Each one is linked to the asset it covers, or kept standalone. Software, cloud and hardware support alike.
Alert
Renewal alerts are routed to the right owner, well ahead of the deadline.
Everything in Contract Intelligence.
The full capability list, grouped the way the product is. Open a group to see what is in it.
License and contract managementTracking, renewals, spend and reporting.
- License and contract tracking
- Renewal management and entitlements
- Spend visibility and vendor alignment
- Contract renewal alerts
- Vendor commitment tracking
- Connects with asset records
- Store documents and attachments
- Manage multiple terms and payments
- Detailed dashboards and reporting
- Standalone or connected deployment
CompaniesThe vendors and clients behind each agreement.
- Organize company records
- Asset and license relationships
- Associate contacts and locations
- Historical spend reports
- Asset lifecycle and license renewal tracking
- Full activity history and change log
- Add documentation and attachments
- Custom fields and views
Analytics and dashboardsA configurable picture of renewals and spend.
- Custom dashboards
- Visualize and organize data
- Graphs, charts and lists
- Manufacturer-specific reports
- Configurable dashboard views
Files and documentsAgreements, quotes and warranties, stored with the record.
- Store any file type (PDF, image, spreadsheet, CAD and more)
- Folder-based organization
- Quick search and filtering
- Associate files to entities
- Encrypted storage and controlled access
The Intelligence products.
Every asset you own, maintain, support or rent, managed on one record.
ExploreYou are hereContract IntelligenceLicenses, contracts and renewals, alongside the equipment they cover.
This pageIntelligenceIntegration IntelligenceOne master account for every client you deploy and support.
ExploreSee your own contracts in Beam.
Send us a contract list and we will load a sample of it into a live demo. Deploy alongside Asset Intelligence, or on its own.