Meeting Room AV Across Sites
Workplace AV teams support hundreds of meeting rooms across offices, each with displays, cameras, codecs, control systems and the software licenses that run them. Beam tracks every room's equipment and licenses on one record, links support contracts to the devices they cover, and takes service requests by email, by form or straight from an asset, so the team knows what is in each room and what is wrong with it.
Use case in practice
- Rooms as Locations: Every office, floor and room, with its installed equipment.
- Room Licenses Linked: Software licenses and subscriptions linked to the room systems that use them.
- Coverage per Device: See support and warranty status on each display, codec and controller.
- Service Requests: Tickets by email, public form or straight from the asset.
- Lifecycle and Firmware: Track software versions and end-of-life dates across the fleet.
Why it matters
- Fewer Broken Rooms: Issues are reported and fixed faster.
- No Lapsed Room Licenses: Renewals are in view before they expire.
- Standard Rooms: See where rooms differ from your standard.
- Smarter Refresh Planning: Replace room systems by lifecycle, not guesswork.
- Less Time Hunting: Technicians know what is in a room before they arrive.
