Crew & Freelancer Scheduling
Jobs need people as much as equipment, and freelance crew are often booked in a separate spreadsheet or by text message. Beam adds your own team and freelance contacts to the same reservation as the equipment and locations, shows who is available for the job's dates, and puts everyone's week on one Resource Schedule grouped by person. When plans change, replacing someone takes one step, and Beam alerts you when people are added, removed or become unavailable.
Use case in practice
- People on the Reservation: Staff and freelancers sit beside the products and locations on each job.
- Availability for the Dates: See who is free before you add them, or show only available people.
- Resource Schedule: Everyone's jobs on one timeline, grouped by person, location, tag or company.
- Freelancers as Contacts: Each freelancer is a contact linked to their company, with title, email and phone.
- Swap in One Step: Replace a person on a job and keep the rest of the plan as it is.
Why it matters
- One Plan for People and Kit: The crew and the equipment for a job are planned together.
- Fewer Double Booked Crew: Availability is checked before anyone is added.
- Quicker Changes: Last-minute swaps do not mean rebuilding the plan.
- Everyone Informed: Changes to who is on a job are flagged as they happen.
- A Clear Week Ahead: Managers see who is on which job at a glance.
